Time Card Calculator (Hours, Overtime & Pay)

Calculate weekly work hours, decimal times, unpaid lunch breaks, 1.5x overtime pay, and gross wages. Export printable PDF timesheets and CSV reports.

Employee & Shift Timesheet

Weekly Payroll
$/hr
Daily Clock In, Out & Lunch Break (Minutes)
Montomin8.00h
Tuetomin8.00h
Wedtomin8.00h
Thutomin8.00h
Fritomin8.00h
Sattomin0.00h
Suntomin0.00h
Total Weekly Gross Earnings
$1000.00
40.00 Total Hours

Regular Hours

40.00 hrs

Overtime Hours

0.00 hrs

Regular Pay

$1000.00

Overtime Pay (1.5×)

$0.00

Official Timesheet Export

Client-Side Data Privacy Guaranteed

All timesheet calculations and PDF exports occur 100% locally inside your web browser. No employee names, hours, or wages are ever transmitted to any server.

Time Card Calculation Mathematics & Overtime Rules

Standard payroll processing requires deducting unpaid meal periods and converting clock-in / clock-out times from base-60 hours and minutes into decimal format. Under the Fair Labor Standards Act (FLSA), hours worked in excess of 40 in a single workweek are compensated at a minimum of 1.5× the employee's regular hourly rate.

1. Daily Net Paid Hours Equation
Daily Paid Hours=
(Time Out − Time In in Minutes) − Unpaid Break Minutes60 Minutes / Hour
2. Gross Pay & Overtime Formula (FLSA Standard)
Total Gross Pay ($)=(Regular Hours ≤ 40 × Base Rate) + (Overtime Hours > 40 × Base Rate × 1.5)
Step-by-Step Calculation Breakdown
Step 1: Calculate Daily Paid Hours (8:30 AM to 5:00 PM with 30 min Lunch)
Total Shift Duration = 8 hours 30 minutes (510 minutes)
Net Paid Time = 510 − 30 = 480 minutes = 8.00 decimal hours/day
Step 2: Aggregate 5-Day Workweek & Partition Overtime
5 Days × 8.50 Hours = 42.50 Total Hours
Regular Hours = 40.00 Hours | Overtime Hours = 42.50 − 40.00 = 2.50 OT Hours
Step 3: Compute Gross Wages (@ $25.00 / Hour)
Gross Pay=(40 × $25.00) + (2.5 × $37.50)=$1,093.75 Gross Pay

Decimal Hours Conversion Quick Reference

MinutesDecimal EquivalentMinutesDecimal Equivalent
15 min (1/4 hr)0.25 hr45 min (3/4 hr)0.75 hr
30 min (1/2 hr)0.50 hr60 min (1 hr)1.00 hr

Frequently Asked Questions

How are minutes converted into decimal hours on a timesheet?
To convert minutes into decimal hours, divide the minutes by 60. For example, 15 minutes = 0.25 hours, 30 minutes = 0.50 hours, and 45 minutes = 0.75 hours. An employee working 8 hours and 36 minutes has worked 8.60 decimal hours (36 ÷ 60 = 0.60).
How is overtime pay calculated under the Fair Labor Standards Act (FLSA)?
Under the federal FLSA, non-exempt hourly employees must receive overtime pay at a rate of not less than 1.5 times their regular hourly rate for all hours worked exceeding 40 hours in a standard 7-day workweek.
What is daily overtime vs weekly overtime?
Under federal law, overtime is only calculated when total weekly hours exceed 40. However, specific states (such as California, Nevada, Alaska, and Colorado) enforce daily overtime rules requiring 1.5x pay for any hours worked exceeding 8 hours in a single 24-hour workday, and 2.0x double time for hours exceeding 12 hours.
Are employee lunch and rest breaks paid or unpaid?
Under federal labor regulations, short rest breaks (lasting 5 to 20 minutes) must be counted as paid work hours. Bona fide meal periods (typically lasting 30 minutes or longer where the employee is completely relieved of all work duties) are unpaid and deducted from total work hours.
Can I export this timesheet to a printable PDF or CSV for payroll?
Yes. The calculator provides 1-click vector PDF timesheet export with employee signature lines and 1-click CSV export ready for QuickBooks Payroll, ADP, Gusto, or Excel.
Is employee shift data kept private?
Yes. All timesheet calculations and PDF generation occur 100% locally inside your web browser. No employee names, hours, or pay rates are ever transmitted to or stored on any server.

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