Free Proforma Invoice Generator

Create, customize, and download professional international proforma invoices as PDF. 100% private in-browser generator with Incoterms, HS tariff codes, and freight fees.

Exporter / Seller Information

Consignee / Importer Information

Commodities & HS Tariff Codes

Total Gross Weight: 36.0 kg
Goods Value: $8500.00
Freight: $450.00
Insurance: $80.00
Total (FOB): $9030.00

Download Proforma Invoice PDF

100% private, client-side vector PDF generation. Ready for international customs and banking.

Quick Answer: What Makes a Valid International Proforma Invoice

International customs authorities and commercial banks require 5 mandatory fields on a Proforma Invoice:
1. Incoterms 2020 Rules (e.g. FOB / CIF) • 2. 6-Digit HS Tariff Classification • 3. Gross Cargo Weight (kg) • 4. Country of Origin & Destination Ports • 5. Expiry Window for Letter of Credit (LC).

Key Differences Between Popular Incoterms

FOB (Free on Board)

Seller pays export clearance and loads goods on ship. Buyer pays ocean freight, marine insurance, and import duties.

CIF (Cost, Insurance & Freight)

Seller pays ocean freight and marine cargo insurance to destination port. Buyer handles import customs clearance.

DDP (Delivered Duty Paid)

Seller takes maximum responsibility, paying all international freight, import duties, customs fees, and doorstep delivery.

Frequently Asked Questions

What is a Proforma Invoice and when is it required?
A Proforma Invoice is a preliminary commercial invoice sent to a buyer prior to shipment. It outlines agreed item descriptions, quantities, unit prices, Incoterms, freight costs, and HS tariff codes. Importers use it to arrange letters of credit (LC), secure foreign exchange permits, and process customs clearance before goods depart.
What is the difference between a Proforma Invoice and a Commercial Invoice?
A Proforma Invoice is an advance commitment or quote issued BEFORE goods are shipped and is not an official demand for final accounting payment. A Commercial Invoice is issued AFTER goods are produced/shipped, representing the final legal bill of sale used for customs valuation and tax assessment.
What are Incoterms (e.g. FOB, CIF, EXW, DDP)?
Incoterms (International Commercial Terms) define who pays for shipping, insurance, and duties: 1. EXW (Ex Works): Buyer arranges all shipping from seller's factory; 2. FOB (Free on Board): Seller delivers goods on board ship at origin port; 3. CIF (Cost, Insurance & Freight): Seller pays transport and marine insurance to destination port; 4. DDP (Delivered Duty Paid): Seller handles entire delivery, import customs, and taxes.
Why should every international proforma invoice include HS Tariff Codes?
Harmonized System (HS) codes are 6-digit standardized numerical identifiers used by customs authorities worldwide to classify traded products and calculate import tariffs and duties. Including accurate HS codes prevents shipment delays at border inspection.
Is this proforma generator completely free and private?
Yes. All PDF generation executes 100% locally inside your web browser via PDF-Lib. Your client contacts, pricing, and cargo manifests are never sent to or stored on any server.
Are downloaded PDF proforma invoices unwatermarked and commercial grade?
Yes. All generated vector PDFs are clean, unwatermarked, high-resolution A4 documents formatted to international commercial freight standards.

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